NASDAP Constitution

The Rules of the National Association of Secondary Deputy and Assistant Principals (NASDAP) Incorporated (1230583)


  1. NAME
    • The name of the society is the National Association of Secondary Deputy and Assistant Principals (NASDAP) Incorporated.
    • The Society was constituted by resolution dated 19th June 2002.
    • These Rules were adopted by amendment on the 21 September 2018


    • The “Association” means the National Association of Secondary Deputy and Assistant Principals (NASDAP) Incorporated.
    • The “Executive” means the Executive Committee of the Association as appointed in Rule 17.3.
    • The “President” means the President of the Association appointed in accordance with these Rules.
    • The “Vice President” means the Vice President of the Association appointed in accordance with these Rules.
    • The “Communications Officer” means the Communications Officer of the Association appointed in accordance with these Rules.
    • The “Treasurer” means the Treasurer of the Association appointed in accordance with these Rules.
    • A “Secondary School” means a state, integrated or registered private school which has some or all students in Years 9 – 13, or any other educational institute or provider in New Zealand which the Executive deems appropriate to include within the definition of a Secondary School.
    • “Member” means a named senior manager in a school that has paid the appropriate subscription, as defined in rule 9.3 or any other person which the Executive deems appropriate to include within the definition of a Member.


    • The objectives of the association are:

(a)         Provide a National voice on issues of concern to Assistant and Deputy Principals;

(b)         Raise the status of Assistant and Deputy Principals as a profession;

(c)          Create a forum where all Assistant and Deputy Principals can share ideas and experience;

(d)         Provide support and guidance to promote the development of competent, well-informed and confident Assistant and Deputy Principals;

(e)         Provide a range of educational conferences, seminars and other forums for professional learning and development;

(f)          Promote a comprehensive information-sharing network;

(g)         Foster links with relevant educational groups; and

(h)         To provide a medium by which to achieve the above objectives.

  • Pecuniary gain is not a purpose of the Society.


    • In doing the above we recognise and incorporate issues of the Te Tiriti O Waitangi in all work of the Association and its relations to other bodies.


    • The activities of the Association will be limited to operations within New Zealand.


    • The registered office shall be at such place as the Executive may from time to time determine.
    • Notice of every change of place of the registered office shall forthwith be given to the Registrar of Incorporated Societies and members of the Association.


  1. POWERS:
    • The Association will have the following powers:

(a)         To use funds as the Executive thinks necessary or proper in payment of its costs and expenses, including the employment, engagement and/or dismissal of counsel, solicitors, agents, officers, contractors and staff according to principles of good employment and the Employment Relations Act 2000 or any subsequent enactments.

(b)         To purchase, take lease or in exchange or hire or otherwise, acquire any real or personal assets and any rights or privileges which the Executive thinks necessary or proper for the purpose of attaining the objects of the association and to sell, exchange, let, bail or lease, with or without option of purchase or, in any other manner, dispose of such assets, rights or privileges, after consultation with members.

(c)          Invest in any investment that a trustee might invest in upon such terms as the Executive thinks fit.

(d)         To do all things as may from time to time appear necessary or desirable to the Executive to give effect to and attain the objectives of the Association.

(e)         Exercise any power a trustee might exercise.


    • Membership is at the discretion of the Executive. To become a Member, a person must:

(a)         Complete an application form,

(b)         Pay the subscription set by the Executive for new membership, and

(c)          Provide any other information to the Executive as may be requested.

  • The Executive may elect to interview any person making application to be a member.
  • The subscriptions of the Association will be determined by the Executive on an annual basis at the November Executive meeting.
  • Membership of the Association shall be granted upon payment of the appropriate subscription.
  • Membership of the Association may be also granted upon payment of the appropriate subscription by a named senior manager in an educational institution such as a College of Education.
  • Members shall be eligible to attend the Annual General Meeting held as part of the biennial national DP/AP Conference or at a designated regional conference in the alternate year.
  • At any time, members may present information or views, through their Executive representative, to the Executive, or directly to the Communications Officer of NASDAP.
  • They shall also be eligible to hold office as an officer or member of the Executive.
  • All publications of the Association will be made available on the Associations Website.
  • A register of the named members in each school will be maintained by the Treasurer in accordance with the provisions of the Incorporated Societies Act.
  • The named members in a school may resign membership by giving written notice to the Treasurer. The Treasurer will maintain a written record of any resignations.
  • A member shall cease to be a member of the Association by failing to pay the annual subscription within 4 months of subscription requests being sent out and the subscription remaining outstanding thereafter.


    • Any person may take a complaint to the Executive that the conduct of a member is or has been injurious to the character of the association. Every such complaint will be in writing and addressed to the President of the Association.
    • The Executive shall have the power to enquire into the conduct of any member which may be injurious to the good name of the Association and shall have the power to withdraw that person as member of the Association.
    • Any person aggrieved by any such penalty imposed shall have the right of appeal to the Annual General Meeting of the Association, provided notices of such appeal shall be given in writing to the President within twenty one (21) days after the notification of such decision. The meeting may, by a majority thereof, allow or disallow such appeal on such terms as in its discretion sees fit.
    • No member or person associated with a member of the association will derive any income, benefit or advantage from the association except where that income, benefit or advantage is derived from professional services to the Association rendered in the course of business, charged at no greater a rate than current market rates.


    • An Annual General Meeting shall be held at such time and at such place as the Executive may decide. Where possible, this will be held as part of the biennial national DP/AP’s conference. Otherwise it will be held as part of a designated regional DP/AP conference as determined by Executive.
    • The business of the Annual General Meeting shall be:

(a)         To consider the minutes of the previous Annual General Meeting and any Special Meetings held since the preceding Annual General Meetings.

(b)         To receive from the Executive annual reports, balance sheets and statement of accounts for the preceding year.

(c)          To transact any other business which may be put forward at the meeting.

(d)         To receive from the President, a report on the business of the Association.


    • The Executive may by resolution, at any time for any special purpose, call a Special Meeting.
    • The Executive must call a Special General Meeting if the Communications Officer receives a written request signed by at least 20% of the Members.


    • Notice of business at the Annual General Meeting shall, except as hereinafter stated, be given to the President not less than 6 weeks before the meeting and to members not less than four weeks before the meeting.
    • Business of which notice has not been duly given and which does not involve alteration in the rules of the Association may be brought forward at the Annual General Meeting provided that a majority of the members present at such meeting agree.
    • A notice of the time, place and business of a Special meeting must be circulated to all members at least 1 month prior to the date of such meeting. The President shall hire the venue and organise the meeting. Members shall have the same voting power at Special Meetings as at the Annual General Meeting.


    • Every notice required to be given to the members shall be deemed to have been duly delivered if emailed to them at the email address provided by the Member to the Communications Officer and notice posted on the Associations website. If the Member has not provided an email address to the Communications Officer, notice will be delivered to the email address of the educational institute of the Member for the Member’s attention.


    • At all Annual General and Special Meetings, the President, or his/her delegate, shall take the chair.
    • Every effort will be made at all meetings to arrive at decisions by consensus.
    • Where a consensus cannot be reached the President shall instruct that a vote be taken of members and a majority decision acted upon.
    • If the votes should be even the President shall have the casting vote. Voting shall be by show of hands unless a member requests a secret ballot.
    • Members are each entitled to one vote at all Annual General and Special Meetings.
    • The quorum for all Annual General and Special Meetings shall be 10% of members.
    • The quorum for any Executive Meeting shall be at least half the number of the executive committee members.


    • The management of the Association shall be vested in the Executive which shall consist of eleven (11) members elected by the Members.
    • The President and another Office Bearer shall appoint a Returning Officer who is not an office holder in NASDAP, to co-ordinate the election process for NASDAP Executive. A regional postal voting format will be used.
    • Officers of the Executive will be elected every two years, elections being held in Term 4 for the following year. The ten regions of New Zealand shall be divided into oddly numbered regions and evenly numbered regions. The oddly numbered regions shall elect six members to be Executive Officers and the evenly numbered regions shall elect five members to be Executive Officers.  The oddly numbered regions will have elections in oddly numbered years and even numbers in even numbered years.
    • The Executive may co-opt, at its discretion, one additional member of its choosing to the Executive, provided however that the maximum number of Officers of the Executive shall not exceed 13 at any one time.
    • At its first meeting following the election in the previous year, the Executive shall appoint a President, Vice-President, Treasurer, and Communications Officer and any other officers considered necessary, by majority. For the avoidance of doubt the appointments herein shall occur on an annual basis and notwithstanding the re-election of any Member as an Officer of the Association.
    • Executive members (including those co-opted) shall retire at the time of each election but shall be eligible for re-election, provided they have attended 75% of the Executive meetings during the previous two years except in special circumstances accepted by the Executive.
    • The Executive will conduct the affairs of the Association in accordance with the stated objectives.

Particular duties include:

  • Maintaining financial records;
  • Recording the activities of the Association;
  • To receive and distribute funds as provided for in these Rules, keeping a register of current members indicating name and School address, date and type of membership;
  • To authorise payments;
  • To determine the level of reimbursement to Executive members for expenses incurred in carrying out the functions of the association;
  • To conduct regular meetings (at least two per year) by conference call or in person;
  • To communicate with members.
  • The Executive shall arrange for an annual review within three months of the end of the financial year. (31st March)
  • The Executive may delegate any of its powers to any sub-committee which it may appoint. Any such sub-committee so appointed shall conform to the powers vested in it by the Executive.  The Executive will be able to revoke such delegation at will, and no such delegation will prevent the exercise of any power or the performance of any duty by the Executive. It will not be necessary for any person who is appointed to be a member of any such committee, or to whom such delegation is made, to be a member of the Executive.
  • A member of the Executive may retire from office upon giving seven (7) days notice in writing to the President of his/her intention so to do and such resignation shall take effect on the expiration of such notice.
  • The Executive shall have the power to appoint a Member from the same region to fill any vacancy on the Executive which may occur.
  • Any member of the Executive who shall be absent from two (2) consecutive meetings of the Executive without supplying valid reason for so doing shall be deemed to have resigned his/her office. Except for this provision, no elected member of Executive shall be compelled to vacate his/her office, save for conduct detrimental to the association’s welfare or inconsistent with these rules.
  • Notwithstanding the above the immediate past President of the Association may be invited to be an ex-officio member of the Executive for one year after vacating office
  • Office Bearers:
    • The President shall preside at all Annual General and Executive Meetings and shall have a casting vote as well as a personal vote at all such meetings.
    • In the absence of the President, the meeting shall be chaired by the Vice- President. The Chairperson shall have a casting vote in addition to any personal vote held, while in the chair.
    • All members of the Executive, as far as possible, attend all Meetings of the Association, and shall ensure that all necessary records are kept of business conducted (including minutes of meetings), notices of meetings are issued to members, and correspondence issued as deemed appropriate and necessary for the proper conduct of the Association.
    • The Treasurer shall ensure that a register is kept of financial members, that payment of Accounts incurred by the Association is made, and all necessary financial records are kept, and shall forward the Accounts for review after the end of the financial year.
  • The President shall be the spokesperson for the Association and shall either make all media statements or approve of their release.


    • The financial year of the Association will be from 1 April to 31 March the following year.
    • At the first meeting of the year the Executive will decide by resolution the following:
      • How money will be received by the Association;
      • Who will be entitled to produce receipts;
      • What bank accounts will operate for the following 2 years including the purposes of and access to accounts;
      • Who will be allowed to authorise the payment of accounts (which shall require at least two Executive Officers as signatories); and
      • Policy concerning the investment of money by the Association, including the type of investment permitted.
    • The Executive will ensure that true and fair accounts are kept of all money received and expended.
    • The Executive will, within 3 months after the end of the financial year, arrange for the accounts of the Association for the financial year to be reviewed by an appropriately qualified person appointed for that purpose. The reviewed accounts will be available to members.


    • The Executive shall provide for the safe custody of the Seal which shall not be affixed except by the authority of a resolution of the Executive, and in the presence of two members of the Executive, and those two officers of the Executive shall sign every instrument of which the Seal is so affixed in their presence.


    • Every Officer of the Executive and every other officer of the Association for the time being shall be indemnified out of the funds of the Association against any liability incurred in the discharge of any duty undertaken on behalf of the Association and in defending any proceedings whether civil or criminal in which judgement is given in favour of the person or in which the person is acquitted.


    • These rules may be altered, added to, rescinded or otherwise amended by resolution passed by a simple majority of those present and voting at the Annual General Meeting of the Association, or at a Special Meeting convened for the purpose or by an online vote, the procedure for which shall be as follows:
      • The President shall arrange for each member entitled to vote to receive a copy of the proposed amendments and
      • Votes must be received by the President not more than twenty-one (21) days after the date from which the proposed amendments were presented to members.


    • If at any time any matter shall arise which is not provided for in these Rules, or any matter relating to the interpretation of these rules shall arise, the same shall be determined by resolution of the Executive whose decision shall be final.


    • In the event of the winding-up of the Association, the assets of the Association shall be realised, and all debt and liabilities of the Association shall be paid (including but not limited to, any payment due for professional services rendered to the Association). The net balance of the ordinary funds shall then be disposed in equal proportions to the schools and/or educational institutes who have financial members of the Association.
    • No addition or alteration of the aims/objects, payments to members clause or the winding up clause shall be approved without the approval of Inland Revenue. The provisions and effect of this clause shall not be removed from this document and shall be included and implied into any document replacing this document.
    • In the event of any dispute as to the payment of any surplus moneys resulting from the winding up of the Association, such surplus moneys shall be dealt with in accordance with the provisions of the Incorporated Societies Act 1908 or any legislation enacted in substitution thereof.
    • For the avoidance, no distribution upon winding up shall be made to any Member.


    • These rules shall become effective immediately they have been registered as the Rules of the Association with the Registrar of Incorporated Societies.